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PRODUCT DESIGN OPS
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One board for everything your design team quietly needs.
opzz /product-design is the ops board for design teams — tools, research, contracts, people and continuity in one place. Part of the opzz platform your COO sees across all teams.
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One place for your design team
Figma licences, research archive, SOWs, stakeholder contacts and the ops handbook — on one board your whole team can open.
02
How it works
Scroll the story — from tool chaos through capture, AI, daily ops, roadmap, budget and continuity.
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Connected to the COO
Your board feeds the COO's horizontal view — tool spend, open obligations and continuity health visible at the company level. You run your ops. They see the picture.
opzz.io/product-design
Everything in its place.
YOUR DESIGN TEAM
Tools · Figma · Maze · Dovetail
Research · Studies · Insights
SOWs · Contractor agreements
Team · Stakeholders
TOOLS · RESEARCH · PEOPLE · OPS
HOW MOST DESIGN TEAMS START
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It starts in chaos — on every design team.
Figma here, Notion there, research in a Drive folder, contracts in email. You didn't fail. The tools were never built for a design team's operations.
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Too many places
Research in one drive, Figma invoices in email, stakeholder contacts in someone's phone — every question becomes a search.
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No shared picture
Designers, researchers and the design lead see different fragments. Decisions made on half-knowledge and stale docs.
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Stress when it counts
Licence renewals, researcher offboarding, SOW expiry — manageable in calm weeks. Chaos when everything lands at once because nothing was structured.
47 unread
Figma invoice?
licences_2024.xlsx
Wrong year?
Research archive
PDF lost
Old laptop
SOW on it
Figma
Who has seats?
research_2024
Stale insights
SOUND FAMILIAR?
CAPTURE & CONNECT
Slide 3 of 17
Scattered work becomes a design team record.
The chaos is real — the first step is capture. Uploads, integrations and imports so your team's ops don't live in ten places.
01
Add
Uploads, scans and quick-add — tools, research and contracts captured as soon as they arrive.
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Import
Existing drives, spreadsheets and Notion pages — bring the stack in without retyping every row.
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Connect
Figma, Maze, Dovetail, Jira, Linear, Slack — tools that feed your board instead of creating another inbox nobody reads.
SCROLL — AI EXTRACTS AND SUGGESTS
Add
Upload
Import
Connect · Figma / Jira / Linear
ADD · UPLOAD · IMPORT · CONNECT
AI ASSIST
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Our AI extracts — and suggests next actions.
You've started capturing — now opzz reads your stack and suggests renewals, stale research and actions you can accept, change or skip.
01
Extract
Dates, seat counts and obligations from contracts, invoices and SOWs — less manual entry, fewer missed renewal windows.
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Surface stale research
Studies older than your configured threshold flagged automatically — revalidate, archive or link to newer work.
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You decide — always
Every suggestion is visible to you. Accept, edit or dismiss. The AI works with what you've captured. No black box, no surprise actions.
AI SUGGESTIONS · DESIGN BOARD
SOW scan · dates extracted
Figma renewal · 14 Mar
Research study stale · 14mo old
Maze seats — 3 unused
Contractor rate review due
EXTRACT · SUGGEST · YOUR CALL
DAILY OPS
Slide 5 of 17
Goals step by step — steady, sprint by sprint.
Actions, rhythms and team cadence — forward movement on what counts, no extra productivity theatre.
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Actions that stick
Renewals, research reviews and shared tasks — everyone sees what's next and who owns it.
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Sprint by sprint
Team rhythm and ops cadence in step — small moves compound instead of big plans with no start.
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Goals in view
Design system milestones, research programme targets and team objectives anchored to the board — progress you can actually measure, not just report.
SCROLL — ROADMAP
Today · Design team
Figma renewal confirmed
Research archive updated
Q1 SOW · sign-off needed
Today
Contractor · rate review
Overdue
Maze seats · reduce plan?
TODAY · THIS WEEK · YOUR GOALS
DESIGN ROADMAP
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The design roadmap and the ops — finally connected.
Design system overhaul, research programme, component library — each roadmap item linked to the tools, contractors and obligations it requires.
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Roadmap items link to obligations
DS overhaul links to the Figma licence, the contractor needed and the research studies required. The ops cost is attached.
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Feeds the COO view
Your roadmap items appear in the COO's cross-team timeline — dependencies with engineering and marketing visible without a separate meeting.
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Resource requirements visible early
The COO sees what the design team needs to deliver the roadmap this quarter — tools, contractors, headcount — before the budget conversation, not during it.
SCROLL — BUDGET
DESIGN ROADMAP · Q1–Q4
DS
Design system overhaul
Research
Q1 programme
Q3 programme
Components
Component library
Q1
Q2
Q3
Q4
BUDGET
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Your design budget writes itself from the board.
Licence costs, contractor rates, agency SOWs and planned hires — the budget request generates from what's already tracked. Not a separate exercise.
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Derived from obligations
Figma renewal, Dovetail seats, contractor day rates — the budget line items come from the board, not from a template.
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Roadmap-linked costs
Each roadmap item carries its resource cost. The COO sees not just what you're planning — but what it costs to deliver it.
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Budget conversations become easy
You go into the budget conversation with a number that's grounded in operational reality — not assembled in the week before the meeting. The COO already has context before you walk in.
SCROLL — REPORTS
BUDGET · Q2 · DESIGN TEAM
Tools
Contractors
Research
Events
Total Q2 · design team
€38,400
Tools & licences€6,200
Contractors€24,000
Research recruitment€8,200
REPORTS
Slide 8 of 17
When numbers need to be right, they're already there.
Tool ROI, research output, budget vs actuals and the ops handbook — auto-generated from what's already on your board. Not built in the week before a review.
01
Tool ROI report
Figma, Maze, Dovetail — licence costs, seat usage and renewal dates. Ready for budget reviews before they're requested.
02
Research output report
Studies, insights and their age — evidence of what the team has produced, ready when stakeholders ask "what did research find?"
03
Design ops handbook
Who owns what, where things live, tool access, open obligations — compiled from the board. Readable by a new hire, a stakeholder or the COO. Updated automatically as the board changes.
SCROLL — CONTINUITY
Tool ROI · Design
Research output · 2024
Budget vs actuals · Q2
Design ops handbook
TOOLS · RESEARCH · BUDGET · OPS
CONTINUITY
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Knowledge outlasts the person who held it.
Researchers leave. Design leads change. opzz ensures that your team's knowledge is structured before it walks out the door.
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Design ops handbook
Who owns what, where things live, tool access — structured in the board, not in the outgoing lead's head.
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Onboard in a day, not a week
New team members get the full picture from the board — tools, research archive, stakeholder contacts, open obligations.
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Visible to the COO
Your continuity status feeds the COO's horizontal view — handbook last updated, access protocol in place, handover last tested. The COO sees the risk before it materialises.
SCROLL — FIVE OPERATING MODES
CONTINUITY · DESIGN BOARD
Ops handbook
✓ Updated 3d ago
Tool access
✓ Documented
Research archive
✓ 47 studies indexed
Last handover
⚠ 47d ago
Contractor records
✓ 3 active
VISIBLE TO COO · LIVE STATUS
FIVE OPERATING MODES
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One board — five modes when the team shifts.
The same board shifts through five modes — from calm enrichment to active crisis. You don't switch tools. The board adapts.
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1→2 · Build & plan
Enrich the board, plan the roadmap, align the budget. Normal design ops.
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3→4 · Act & prepare
Execute obligations, prepare continuity. Before it's needed.
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5 · Crisis
Sudden researcher departure, Figma access lost, key contractor unavailable. Mode 5 surfaces what was prepared. The team acts from it. The COO sees it.
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Enrich
2
Plan
3
Act
4
Prepare
5
Crisis response
1 ENRICH → 5 CRISIS
1 · ENRICH
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Give your design board a memory that stays.
Once captured, the board grows with the team. Tools, research, contracts and roadmap items enriched by the whole team.
01
Capture without friction
Import, scan and quick-add — Figma invoices and research studies in minutes, not lost in shared drives.
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People & tools linked
Team members, contractors, tools and roadmap items connected — nothing important in a forgotten folder.
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Richer every sprint
The more the team adds, the clearer the picture — and the less scramble when things move fast.
SCROLL — NEXT MODE
Data flows to your board
Figma · 12 seats · renewal Mar
Research study · Q1
Contractor SOW · 6mo
DS overhaul · roadmap item
ALL CONNECTED TO YOUR BOARD
2 · PLAN
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See the whole design team — not five apps and a spreadsheet.
Strategic ops begins when everything runs in one view. Dashboards your design lead and COO both understand.
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The quarter, not the sprint
Tools, research and roadmap phases in one picture — choose the future rather than react to it.
02
Budget that adds up
Aggregated from the board's obligations and roadmap costs. No spreadsheet reconciliation before the budget meeting.
03
Clarity before pressure
Hiring, tool consolidation, research investment — decisions made from truth, not from fragments assembled the night before.
SCROLL — NEXT MODE
Design team · at a glance
Tools
Contractors
Research
Events
TOOL SPEND
Live
ROADMAP
Live
3 · ACT
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Plans count only when the design team moves.
From roadmap to execution — each action tracked, the COO's view updated in real time. No status meetings about status.
01
Goals with real weight
DS milestones, research targets and team goals anchored to the board — not wishlists in a Notion page.
02
Budget actuals update live
Each completed obligation that has a cost updates actuals automatically. The COO has a live budget vs planned picture.
03
Moving, visibly
Everyone knows what's next, who carries it and why. The design lead doesn't need to write a weekly ops update — the board is the update.
SCROLL — NEXT MODE
Momentum · Design board
74%
Figma renewal · confirmed
Q1 research completed
Contractor sync · overdue
Overdue
4 · PREPARE
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Hope for calm. Still sleep at night.
Preparation is care as a checklist — ops handbook, access protocols and continuity maintained before it's needed.
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Ready, not paranoid
Handover docs, tool access and the research archive structured in calm weeks — not assembled when someone's last day is announced.
02
COO sees the gaps
Your continuity status feeds the horizontal view — the COO sees which design team risks exist before they become incidents.
03
Design continuity score
A live readiness score updated as the team works their board — not a compliance exercise, but an actual operational health indicator.
SCROLL — NEXT MODE
Ops handbook · updated 3d ago
Tool access · documented
Research archive · indexed
Continuity score · 78%
Last handover test · 47d ago
5 · CRISIS
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When it hits, you lead — you don't search.
Researcher leaves suddenly, Figma access revoked, key contractor unavailable — mode 5 surfaces what was prepared. The team acts from it.
01
Board surfaces immediately
Tool access, stakeholder contacts, SOW status and the ops handbook — visible immediately to whoever needs to act.
02
COO sees it too
The crisis state feeds the horizontal view. The COO knows which design team is in mode 5 without waiting for a message.
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Offline access · coming soon
When the network fails, the ops handbook stays. Cached, read-only, passphrase-accessible from any device.
MODE 5 · DESIGN TEAM
Researcher left
Figma access
SOW at risk
Ops handbook · design board
Gather design leads · now
Research archive · access docs
COO notified · mode 5 active
WHY ONE BOARD
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Your whole design team — finally in one place.
You've scrolled from chaos through capture, AI, daily ops, roadmap, budget, reports, continuity and five modes. The point was always the same.
opzz /product-design is built for design leads who are tired of being the single point of failure — not for pitch decks or velocity charts.
01
Your design team, one record
Figma licence, SOW, research study, stakeholder contact — once captured, always findable, whoever needs it.
02
Part of the platform
Your board feeds the COO's horizontal view. Tool spend, continuity health and roadmap visible at company level without extra reporting.
TOOLS · RESEARCH · PEOPLE · OPS
Less searching. More designing.
Tools & licences
Research
Roadmap
Budget
Ops handbook · COO view
YOUR DESIGN BOARD · OPZZ PLATFORM
GET STARTED
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Start now.
You've seen the chaos, the solution, the roadmap, the budget and all five modes. Create your design board and start capturing — 14-day money back on first payment.
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Team plan
One design board · unlimited members · 14-day money back · cancel any time.
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Ready in minutes
Create your board, invite your team, capture the first tools and contracts.
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Part of the opzz platform
Your board connects to the COO's horizontal view automatically. Add more team verticals as your company grows. GDPR-native · EU hosting · by itemsnest GmbH.
Join the waitlist → See all verticals
opzz.io
/product-design
Everything in its place —
from today.
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by itemsnest GmbH · EU hosting · GDPR-native